Position Summary:

The Events Assistant is responsible for the coordination and management of events for REGO-FIX USA (RFUS) and its Center for Machining Excellence (CME). This includes brainstorming with RFUS/CME management and CME partners to enhance an event’s success, developing timelines, creating budgets, managing vendor contracts, and working with caterers and other vendors to deliver events that meet the defined objectives & requirements.

Job Duties & Responsibilities:

• Responsible for providing administrative support to the event team
• Coordinate vendor relations and contracts (including caterers, rental companies & hotels)
• Maintain communication with vendors and CME partners
• Order catering for events
• Supervise caterers and other associated vendors
• Work with REGO-FIX marketing (and CME partner marketing) to build awareness of events among targeted audiences
• Handle registration and manage attendees, including ticketing, sending invitations, managing guest lists, and ensuring a seamless check-in process
• Welcome guests promptly and professionally; answer questions and make referrals. Perform opening and closing procedures
• Resolve problems and guest inquiries before and during the event
• Manage expenses per defined budgets
• Maintain documentation for each event
• Help set up and tear down events
• Decorate event space as appropriate
• Administer inventory of event-related supplies (e.g., coffee, paper goods, drinks)
• Complete errands as needed
• Other duties as assigned

Education and Experience:

• High school diploma or GED, associates/college degree preferred
• Previous experience with managing events and/or projects
• Must have intermediate knowledge of Microsoft Excel, Word & Outlook
• Ability to operate with a solutions approach

Additional Qualifications

• Proven ability to manage projects which would include multi-tasking and prioritizing and keeping track of documents and deadlines
• High level of attention to detail and accuracy
• Ability to collaborate and communicate effectively with internal and external contacts
• Strong customer service skills to interact with clients, answer questions and resolve problems
• Solid organizational, interpersonal, analytical and communication skills